Administrative Assistant, Undergraduate Programs, Werklund School of Education - Jobs in Calgary, AB - 631446

The University of Calgary
Job Summary
  • Job Type
    Full Time
  • Telecommuting

Job Description

Position Overview

The Undergraduate Programs, Werklund School of Education is currently seeking a Recurring Part-time Administrative Assistant.

The Administrative Assistant reports to the Manager, Undergraduate Programs in Education (UPE) and works under the direction of the Student and Youth Facilitator for the work of that portfolio. This position is on an as-needed basis supporting the Undergraduate Programs in Education (UPE). Some evening or weekend work will occasionally be required.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

In providing support for UPE student and youth initiatives, this position will be responsible for:

Providing administrative support for student and youth initiatives within UPE
Sharing information with others as appropriate using discretion and good judgement
Compiling, drafting, editing and maintaining a wide variety of documentation including routine correspondence, presentations, spreadsheets, reports, web pages and other related documents using various software programs
Maintaining a filing system (paper and electronic) following WSE guidelines
Planning events, including room booking/preparation, catering, technology coordination, etc.
Overseeing purchases and reconciling expenses for UPE student and youth initiatives
Scheduling, organizing and acting as recording secretary for regular and ad-hoc meetings
Working effectively within the framework of WSE guidelines and the University of Calgarys policies and procedures

Qualifications / Requirements:
Completion of post-secondary diploma in administration is required
5 years progressive administrative experience is required preferably in a post-secondary environment
High level proficiency with MS Office Professional (Outlook email and calendar, Word, Excel, PowerPoint) is required; proficiency with Web Content Management software (Drupal) and PeopleSoft would be an asset
Experience working with expense claim reconciliation is required
Must have excellent communication and interpersonal skills
Strong interpersonal skills and an ability to work effectively both independently and as part of a team; flexibility, tact, perseverance, initiative are all crucial to daily work and success in the role
Superior organizational and time management skills are required for this position
A high degree of accuracy and attention to detail and ability to prioritize often conflicting demands are both required to be successful in the role
Proven ability to work in an open-space environment that is complex, changing and at times stressful, is critical to the role
Must possess a high level of integrity and ability to maintain confidentiality
The possession of a class 5 Drivers License is required

Application Deadline: March 18, 2020

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Werklund School of Education visit Careers in the Werklund School of Education.

About the University of Calgary

The University of Calgary is Canadas leading next-generation university a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nations most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canadas top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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