Reporting to the Property Manager, this position is responsible for assisting with overall management and administration of a portfolio of open site retail properties from Etobicoke to Virgil. The portfolio may consist of both directly owned properties as well as third party management properties. Reporting out of our Satellite Office located at 2025 Guelphline Road, Burlington, ON Responsibilities:
Work with Property Manager to meet asset & property management objectives.
Assist in Building operation inspections, develop course of action for problem resolution and initiates corrective action.
Responds to emergencies including occasional after hours on call duties.
Responds to tenant problems and complaints; conducts investigations and initiates corrective action.
Monitor incoming site inspection reports and deal with issues reported as required.
Visits sites on a regular basis to ensure the standard of the companys practices are adhered to.
Coordinate all audit process requirements such as inspection reports, insurance tracking, and vendor set up and compliance.
Process preliminary monthly rent roll reports, and communicate ongoing rental billing changes to tenants, and assist Property Managers in monthly approval process.
Take responsibility for Accounts Receivable for the portfolio to ensure all monthly rents, charge backs and year end invoicing is collected in a timely manner
Assist in the preparation of quarterly management reports and annual budget preparation as requested.
Liaise with leasing and development on items pertaining to the portfolio.
Assist in the organization of tenant functions/ events.
Perform all administrative functions relating to property management including managing contractual requirements of tenant leases, paying invoices, and collecting rental payments.
Provide assistance for accruals and monthly reporting including variance and quarterly financial
Reporting/updating risk check monthly inspections, reports.
Assist in Health and Safety for best practices.
Assist in obtaining quotes and completing of cleaning and maintenance contracts.
Travel through Ontario as required.
Other duties as required. Qualifications:
Candidate should possess post-secondary education.
2-5 years of experience as a Property Administrator or Assistant Property Manager within a real estate industry or Operations experience
Currently pursuing a property management designation, an asset such as: RPA, FMA or CPM
Strong understanding of property accounting and ability to interpret financial data
Detail oriented; ability to work under pressure and deliver timely and accurate results.
Proficiency in Microsoft Office and other property management applications (SAP, Yardi, Argus or JDE).
Proven organizational and multi-tasking skills.
Strong communication skills both written and oral.
Self-motivated, professional and flexible.
Ability to work both independently and collaborate take direction and work collaboratively in a team environment.
Strong technical and organizational skills.
Excellent customer service and tenant relations
Choice Properties REIT recognizes Canadas diversity as a source of national pride and strength. We have made it a priority to reflect our nations evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.
In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct it reinforces what our customers and stakeholders expect of us.
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