Billing Administrator - Jobs in Calgary, AB - 631442

Job Summary
  • Job Type
    Full Time
  • Telecommuting

Job Description

Our culture and values are something were proud of, and are why were recognized as a Top Company to work for in Canada. At PwC we create leaders within our organization, within our clients organizations and within the community. We know great leaders inspire those around them and bring perspectives together to achieve what matters most. With PwC youll have a network for life. When you join us, you become part of an exclusive network of current PwC partners, staff and alumni, that will help you ignite a meaningful career.

A career in Finance, within Internal Firm Services, will provide you with the opportunity to help PwC in all aspects of our Finance internal function including financial planning and reporting, data analysis, and assisting leadership with overall strategy. Youll focus on recording and analysing financial transactions, paying and receiving invoices, maintaining financial statement ledger accounts, and preparing analysis and reconciliations of bills to detect fraud.

Our Accounts Payable and Receivable team is responsible for performing collections activity and payment of debt activity. Youll focus on working with senior individuals to review and produce reports related to the accounts receivable and accounts payable accounts that will assist PwC in achieving monthly collection target amounts as well as ensuring timely payment of vendor invoices.

To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be an authentic and inclusive leader, at all grades/levels and in all lines of service. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.

As a Specialist, youll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution.

Responsibilities include:

Setup new client codes and maintain client codes in the firms proprietary accounting software based on information provided by the partner, manager and/or partner assistant.
Confirm invoicing arrangements with the client representative prior to issuing the first invoice to ensure high quality, and update/manage schedule fees.
Monitor WIPs, review engagement letters to determine fees to be charged, and liaise with managers to ensure out of pocket expenses are captured
Draft, finalize, and issue invoices to clients on a timely basis to support achievement of partners monthly billing targets (i.e., NIDO)
Reconcile and relief of related time and expense charges in the firms proprietary accounting software
Liaise with managers to ensure internal revenue allocations are agreed in advance and billed as part of the progress billing cycle where applicable
Respond to client queries regarding invoices, including preparation of analyses and preparation of amended invoices when required (as directed by the partner/manager), and prepare, finalize and issue credit notes, bad debt request forms or cash transfer request forms with partner approval.

WIP Management & Accounts Receivables

Prepare monthly detailed analysis of WIP (as required by the partner/manager) to ensure the WIP value reflects what is expected to be recovered in fees from the client. When it doesnt, prepare month-end WIP provisions for review with partner/manager
Monitor and/or manage the partners overall financial investment, including WIP, A/R and cash collection actuals to target (i.e. NIDO)
Track fees against budget, and conduct global fee reporting as required, and generate reports using the firms proprietary accounting software to help monitor a partners commercial performance
Respond to queries from LoS Finance Directors in relation to engagement financial performance
Monitor partners monthly cash collection target and actual cash receipts to support achievement of target
Respond to requests from Finance regarding cash allocations to sub ledger
Initiate reminders to clients and diligently follow up to ensure timely resolution, as directed by manager/partner
Generate monthly aged A/R reports and review with partner to determine actions required for aging accounts
Provide collections with outstanding payment requests, as directed by manager/partner


Liaise between practice and Finance staff regarding any administrative problems
Prepare and maintain Year-to-Date fee summaries as required, and review and maintain billing information such as client codes, billing rate schedules, and other data

An interest in upskilling for a digital world and technology trends, an openness to learning new tools and adapting how you work.

2+ years of billing experience in service industry such as banks, law firms, accounting and/or relevant financial management.

High school diploma required. A post-secondary education is an asset.

Strong technical skills in Excel and Word.
Strong understanding of end-to-end financial processes including a numerical aptitude.
Strong knowledge of internal systems such as Google Mail, Google Hangouts, other Google applications and accounting software.
Confidence to engage partners in billing, A/R management and collections activities.

Strong written and oral communication skills.

Self-starter with the ability to manage multiple projects and meet deadlines.
Proven interpersonal, organizational, analytical and problem solving skills.
Demonstrates a commitment to providing excellent client service, by building and maintaining productive relationships with both internal and external clients.
Demonstrates ability to manage relationships and communicate effectively at all levels.
Demonstrates a professional attitude, discretion, integrity and tact at all times.
Able to negotiate and influence effectively, with an ability to challenge in a constructive manner.
Demonstrates ability to work in a multi-tasked, fast-paced and changing environment.

Why youll love working for PwC
We want you to love every (if not, almost every) minute of your career, having said this, we get it. Each life stage we go through comes with a new set of priorities and demands. This is why we support you through a range of financial and non-financial rewards and benefits, so regardless of your situation, theres something for everyone.

Leading benefits for our permanent staff include:
A competitive compensation package

Sponsored investments, pensions and saving plans with matching firm contributions

Flexible working

PwC FlexBenefits, for personalised medical & dental coverage, including enhanced mental health benefit

Every day recognition and real time appreciation through our rewards and recognition program

Dress for your day with our flexible dress environment

Health, wellness and fitness perks

Family-friendly benefits, including maternity and parental leave policies and support networks to help you prepare for your successful return to work

Adoption/surrogacy benefits

Back-up child and elder care support

Career defining project work and international experience

Development opportunities including learning on the job, formal learning, learning from others and access to Vantage our digital learning system

Award winning programs including Women in Leadership and Enhanced Pursuit Program

A coach to help develop skills, diversify experiences and achieve career aspirations

See how you can create your future at PwC:

Applying to us:
Weve embraced technology by using an innovative cloud-based online application platform for Administrative, Specialist, Associate and Senior Associate roles that includes on-demand video interviews. This platform provides you with a seamless, efficient and convenient application process, saving you time and giving you flexibility, and its configured for tablets, smartphones and laptops. Please be advised that we can only conduct video interviews in English or French. All communications will be in the language that you selected during application. For Manager positions and above, we set up pre-screen phone interviews.

For more information about the application process, please click here:


PwC is committed to building a diverse workforce representative of the communities we serve. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

Every day we see how people make businesses great. But its not only about skills. If your experience is close to what were looking for, please consider applying. We recognize that experience comes in many forms, and passionate teams reimagine the possible. Create your future at PwC.

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