Project Administrator - Jobs in Calgary, AB - 631436

City of Calgary
Job Summary
  • Job Type
    Full Time
  • Telecommuting

Job Description

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. The City offers unique, diverse jobs and a variety of work locations. Together we make Calgary a great place to make a living, a great place to make a life.

As the project administrator you will provide day to day and specialized administrative support to the Project Manager of Capital and Asset Management. Primary duties include:
Draft documents, format and proof documents started by others in unit, prepare final copy, make copies; mail, file and distribute as necessary.
Perform financial reconciliation for general ledger entries and project manager tracking sheets, audit and identify discrepancies for the Project Manager to resolve.
Draft City of Calgary form responses for Project Manager.
Liaise with vendors as required regarding invoicing.
Book internal and external meetings, prepare agendas, meetings minutes as required.
Process accounts payable invoices, track status, ensure vendor payment as requested.
Create and distribute reports from Peoplesoft/Business Objects.
Maintain master project records and base information.
Administer and update SharePoint.
Maintain current process models, validating links, and managing comments for improvement.
Troubleshoot, provide ongoing system support and user training.
Initiate project tiles, filing structures and recording templates for new projects on an ongoing basis.
Prepare for new staff by planning and arranging for phones, computer, security and network access.

A completed one year diploma in Business and a minimum of three years of related experience.
Requires an intermediate level of proficiency with Microsoft Office (Access, Excel, Word).
Previous experience utilizing PeopleSoft/Business Objects and SharePoint or equivalent systems are required.
Experience in a construction environment is preferred.
Possess the ability to multitask, manage multiple priorities and excellent communication skills.
Previous experience with Financial Supply Change Management (FSCM) and Invoice Processing would be considered an asset.
Pre-employment Requirements
Successful applicants must provide proof of qualifications.

Union: CUPE Local 38
Business Unit : Calgary Recreation
Position Type : Temporary (up to 24 months)
Location : 2255 Crowchild Trail N.W.
Compensation : Pay Grade 7 $31.72 - 42.44 per hour
Days of Work : This position works a 5 day
work week with one day off in a 3 week cycle.
Hours of work: Standard 35 hour work week
Audience : Internal and External
Apply By : March 18, 2020

Job ID # : 302993
We value diversity of expertise, talent and opinion which creates an innovative and collaborative environment.
We are committed to a respectful and inclusive workplace and welcome applications from all qualified individuals.
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