Reporting to the Property Manager, you will carry out assigned duties and provide administrative support to the Property Manager. The successful candidate will be responsible for providing direct support by ensuring that key administrative aspects of the portfolio are maintained in a professional, current and proficient manner. Responsibilities:
Administer tenant accounts receivable including the processing of monthly rent cheques and EFT/PAD payments, and monitoring/collection of arrears.
Code, process and enter incoming invoices via accounting software.
Maintain database of tenant lease terms and expiry details.
Maintain an up to date contact list for all properties of Tenant Information
Maintain an up to date Contractor List for all properties.
Maintain Utility Registers for each property.
Provide assistance on special projects, including preparation of various consolidated reports and annual budgets.
Prepare and issue tenant billings, Rental Advice Notices and other routine tenant correspondence.
Review tenant and head lease abstracts and ensure accuracy of rent rolls. To include the simulation and review of monthly rent roll to assist Property Manager.
Maintain percentage rent and tenant insurance records which are required to be produced on a monthly basis.
Process tenant service requests and dispatch contractors as advised by Property Manager and/or as required.
Perform a wide variety of clerical and administrative duties including word processing, filing, photocopying, faxing, scheduling appointments, answering phones, receiving guests, etc.
Responsible for the overall effective and efficient operation of the office; maintain departmental office supplies and equipment. Qualifications:
Candidate should possess a post-secondary education.
3-5 years accounting or property administration experience.
Accounts Payable and Accounts Receivable experience is required.
Strong computer skills, specifically with Excel.
Experience with JDE or equivalent property management software (Yardi).
General knowledge and understanding of financial statements.
Thorough understanding of property management terminology, principles and procedures.
Experience working with commercial or retail leases and related documents.
Excellent written and verbal communication skills, combined with an approachable manner.
Strong analytical and accounting skills with excellent attention to detail.
A self-starter with the ability to work independently.
Choice Properties REIT recognizes Canadas diversity as a source of national pride and strength. We have made it a priority to reflect our nations evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.
In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct it reinforces what our customers and stakeholders expect of us.
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