Team Administrative Assistant - People Services - Jobs in London, ON - 551274

London Health Sciences Centre
Job Summary
  • Job Type
    Full Time

Job Description

Posting Period

Open: December 6, 2019

Deadline: December 12, 2019


Department Description

An excellent work opportunity exists for an individual looking for an entry level role in the People Services HR Department!

Reporting to the Manager - Employee & Labour Relations, the Team Assistant is responsible for providing clerical and administrative support to the Manager and teams within People Services. Primary responsibilities include: organizing meetings and the Managers calendar, minute taking at meetings, organizing office/desk moves, preparing and proof reading standard reports and communication documents, data maintenance, responding to general questions or concerns (verbally or in writing), and monitoring and responding to emails.

The role is a key contact for the department as it relates to People Services and serves as a key communication point for department projects, events, processes and support.

Rate of Pay: $21.882 per hour - $27.351 per hour

Hours of Work: This position is a full-time position, working 37.5 hours per week. The successful incumbent will be available to work at both Victoria Hospital and University Hospital campuses.

Successful completion of a two (2) year diploma in Office Administration
Post-secondary diploma/certificate completion in Human Resources Management or equivalent to the hospital preferred
CHRP designation is preferred
Minimum one (1) year recent related experience preferred
Previous experience in a Human Resources setting preferred
High level of initiative and self-direction required
A positive and enthusiastic approach to customer service with a demonstrated ability to provide high quality customer service to internal and external clients by responding to customer's needs, questions and concerns in a timely, professional and responsive manner
Thrives working in a fast paced environment and is flexible and adaptable to changing priorities, procedures and methods
Ability to prioritize and organize work, and respond appropriately to frequent interruptions and demanding deadlines
Excellent written and oral communication skills with the ability to communicate effectively with all levels of the organization and outside agencies
Demonstrated attention to detail and problem solving skills
Ability to identify problems, provide suggestions and/or implement appropriate solutions as required
Demonstrated ability to exercise good judgment when dealing with people, policies and procedures in a complex, dynamic health care environment
Demonstrated advanced expertise in computer software products such as Microsoft Office (Word, Excel, Outlook, PowerPoint, Access, OneNote) and an ability to learn and embrace new technologies
Experience with minute-taking preferred
Strong organizational, time management and prioritizing skills
Demonstrated excellent keyboarding skills (60 w.p.m.)
Ability to function harmoniously within and contribute to a team environment
Demonstrated ability to maintain confidentiality
Demonstrated knowledge of and commitment to the principles of patient family centred care
Demonstrated knowledge of and commitment to patient and staff safety at LHSC
Demonstrated ability to attend work on a regular basis

London Health Sciences Centre fosters a culture of patient and staff safety whereby all employees are guided by LHSC's Mission, Vision, Values and Code of Conduct.

We are committed to providing a safe, healthy and inclusive work environment that inspires respect. LHSC encourages applications from persons with disabilities and we are committed to providing accommodations upon request.

As part of the assessment process applicants may be required to complete a written examination or test. Please be advised that a reference check may be conducted as part of the selection process.

Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 3 months.

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